Looking for an Executive Assistant to join our team
March 28, 2017
The primary responsibilities are providing support to the Chief Executive Officer and working on key initiatives that arise in the CEO's office. This person is also responsible for working directly with the CEO on all fund development matters, acting as the key support person for the Foundation's Board of Directors, managing board meetings, managing the CEO's schedule and partnership building efforts, and taking a lead role on special projects.
The successful candidate will be comfortable working in a dynamic environment and able and willing to provide assistance in a wide range of areas.
•Establish and maintain positive working relationships with volunteers, health leadership stakeholders, community leaders (major donors and prospects) and maintain a high level of tact and confidentiality in all matters;
•manage and prioritize multiple tasks while accommodating the priorities and deadlines of the organization and the CEO;
•maintain the calendar for scheduling key meetings and events to meet organizational deadlines and priorities;
•ensure the smooth running of the CEO's schedule, proactively respond to issues and either resolve them directly or refer them to appropriate parties;
•respond to routine inquiries and redirect correspondence for appropriate handling;
•accept and make calls on behalf of the CEO and receive visitors who have an appointment with the CEO;
•and receive feedback from stakeholders and donors, ensuring their satisfaction with the Foundation's services.
•In conjunction with the CEO and Board Chair, take overall responsibility for the planning and implementation of the quarterly Board meetings and annual AGM, including preparing and overseeing the various reports for the Board;
•take on the role of recording secretary at Board and Committee Meetings and manage all relevant follow-up to the meetings;
•manage all communications with members of the Board (including the organization of committee meetings and related activities);
•undertake general administrative duties, such as pick up and send mail, assist with filing, prepare cheques for mailing, compile receipts to support expense claims and Visa purchases, order office supplies, help maintain the office, and other general duties as required;
•scan newspapers and clip relevant articles;
•and assist with digitizing historical documents and maintaining archives.
External Relations and Fund Development
•Organize meetings and appointments with donors, staff, and stakeholders. Ensure that agendas and advance materials are circulated on time and make all the necessary arrangements for the meeting;
•manage the CEO's donor and prospect portfolio, tracking all moves and proactively bringing forward next steps through Raiser's Edge database ensuring that donor and other data is up-to-date and accurate at all times;
•manage the flow of information and communication between the CEO's office and all stakeholders as required and disseminating information to staff, donors and stakeholders as required to ensure smooth operation of the Foundation;
•work in conjunction with the CEO on all matters relating to fundraising, partnership development, outreach and strategic planning;
•work with the CEO and the Foundation staff to plan and implement the Foundation's fundraising activities, events, and new initiatives;
•liaise with donors, government agencies, partners, and other parties;
•attend, volunteer at, and participate in Foundation events;
•assist with saving and updating records in Raiser's Edge;
•and assist with direct mail campaigns.
Education and Professional Experience Required
The ideal candidate has a combination of training and experience in areas relating to administration, fund development, grants administration, program development, and/or government relations. An undergraduate degree or equivalent from an accredited university is required. The candidate must have a working knowledge of appropriate software applications, including MS Office and Raiser's Edge, and excellent written and presentation skills.
The ideal candidate:
•is an open-minded, productive, results-oriented, team player;
•is highly inquisitive, curious, and skilled at creatively dealing with new challenges;
•is a collaborative and structured problem solver and storyteller;
•is able to manage multiple projects concurrently and, where necessary, independently;
•is flexible and optimistic.
Please apply via email by submitting your cover letter and resume to Veronica Carroll, Chief Executive Officer at firstname.lastname@example.org by April 9, 2017.
The good folks over at Canadian Tire in Langford had a unique delivery to their store - two hard-to-come-by Hatchimals! Thinking carefully about how to best use these highly sought after gifts - the team decided to give one to a child at Ledger House, an island wide resource that provides acute, in-patient, hospital based psychiatric services for children and youth.
Children’s Health Foundation of Vancouver Island is grateful for our three-year partnership with the Bayview Place | Island Savings Open for a total of $89,000 donated to benefit island children! Thanks to the Victoria Open Golf Society, Uplands Golf Club, Mackenzie PGA Tour Canada, tournament organizers, volunteers, sponsors, and community members who have made this event a successful fundraiser for Children’s Health Foundation year after year.
Thank you to all of you who make a point to call, email, or drop by with donations to support the children, youth, and families we serve on Vancouver island. Your support has given a ray of hope to many children who have health challenges and we are grateful for your generosity. We absolutely rely on your help this holiday season! If you have yet to make your holiday gift and would like to do so, click here to make a gift online today.
Looking for a fun and creative way to engage your team and build brand awareness? Your $500 Bear Wear sponsorship does just that and more. As Children's Health Foundation of Vancouver Island's signature holiday event, Bear Wear raises over $65,000 each year to support children with health challenges and disabilities on Vancouver Island and surrounding islands. Fun, creative, festive, and philanthropic - the perfect recipe for any business who wants to give back and leverage their profile this holiday season.
Congratulations to Children's Health Foundation of Vancouver Island's Chief Executive Officer, Veronica Carroll, MBA CFRE for earning her 6th CFRE Certification! First certified in 1998, Veronica has a long career track record of commitment to transparency and best practices in fundraising. "Fundraising is a passion of mine. For me, fundraising is so much more than meeting financial metrics; it's about connecting community members with causes they care about and facilitating gifts that have lasting, life-changing impacts," says Veronica.
Are you a registered charitable organization that delivers community programs for children and youth on Vancouver Island and surrounding islands? If so, you may be eligible for funding through Children's Health Foundation of Vancouver Island's Grants for Community Programs.
To qualify for funding, an organization must meet the following criteria:
The Director of Development of Children’s Health Foundation of Vancouver Island reports to the CEO of the Foundation and is a member of the Foundation’s leadership team. The Director is responsible for creating and maintaining an environment that attracts philanthropic support for our organization’s mission and strategic directions.
We are extremely pleased to have Veronica Carroll MBA CFRE join the Children's Health Foundation team as Chief Executive Officer. She's off to a great start!
When asked what Veronica wants Children's Health Foundation supporters to know, she immediately replied:
"My door is always open. Come by and see me and feel free to call or email. I want to hear from and connect with community and I'm excited to build relationships so we can work together to make wonderful things happen for children on Vancouver Island and the Gulf Islands."
Check out the latest issue of Nanaimo Family Magazine! We are so pleased to have Noah Thompson, one of our Bear Essential recipients featured on page 6. Children's Health Foundation of Vancouver Island helped Noah's family with the purchase of a brand new wheel chair. Noah has cerebral Palsy, and his new wheel chair is sure to help him get where he wants to go.
Last Tuesday, more than 130 Children’s Health Foundation of Vancouver Island donors gathered at Government House. It was our chance to extend our warmest thanks to dedicated supporters who invested funds in our programs (such as Jeneece Place), and the close to 30 programs and services we fund. Together we made a difference in the lives of 13,371 children and families this past year!
It was a gorgeous day for the 5th Annual Ride for Jeneece. Lots of enthusiastic riders came out and were generous in their giving to Jeneece Place.
The scenic ride started at the Quinsam Hotel in Campbell River and continued along highway 28, through the mountains to Gold River. A celebration and fundraising auction was waiting for the riders at Ridge Roadhouse in Gold River.
Riders from all over came to share stories, enjoy the scenery, and have a great time on the open road, all in support of Jeneece Place!
On Sunday July 17th, golfers came together to tee off for Jeneece Place at Highland Pacific Golf. Highland Pacific overlooks the majestic Olympic Mountains, the Strait of Juan de Fuca and Thetis Lake Park. The course’s Pacific Nine and Highland Nine sport beautiful views and rolling fairways. The weather could not be better for a sold out tournament with 72 participants. The players set the tone for the day with their amazing camaraderie, great golfing, and generosity towards Jeneece Place.
The 2nd annual Butterfly Ball Comox Valley at Crown Isle Resort was a great success this past weekend! We hope that all of the Daughters and their loved ones that attended had a wonderful evening.
Thanks to everyone who came to the Butterfly Ball. Special thanks to all of our fantastic volunteers and generous sponsors! The Butterfly Ball would not have been such a great success without all of you!
Ryker is a three-year-old boy whose story we shared with you in our most recent direct mail. Ryker's story is an excellent example of the programs and services our donors help make available for children and youth with disabilities and health challenges living on Vancouver Island and in the surrounding region.
Children's Health Foundation of Vancouver Island has some amazing job positions available. We are currently looking for two enthusiastic, passionate, experienced, and skilled individuals to fill these roles:
Children’s Health Foundation of Vancouver Island’s board and staff would like to congratulate and thank the Victoria Open Golf Society, Uplands Golf Club, Mackenzie PGA Tour Canada, tournament organizers, volunteers, sponsors, and commuity members on the great success of the 2016 Bayview Place Island Savings Open. We were thrilled to be able to share our commitment to youth mental health at this event.