Event Application Form

First off—thank you! Whether you're planning a bake sale, jeans day, or sporting event, we're honoured you'd like to help us fundraise for kids with disabilities and health challenges.

If you haven't decided what kind of event you'd like to host, please visit our Host an Event page. Once you've picked your event and you're ready to get started, then fill out the form below. Thank you for your interest in helping kids on Vancouver Island. Your support means the world to them.

Download Event planning guide

Please tell us about yourself

Personal Information

Please tell us about your fundraising activity

Event Details
Proposed Event Dates and Times
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:

Please tell us what support you would like from Children's Health Foundation

YesNo
Print materials *
Guest speaker *
Tour of facilities *

Please give us some financial information

It is very helpful to think ahead about your event’s revenues and expenses. We understand things are not finalized and changes always happen, but please fill out the following budget to the best of your ability.

Expected Revenues
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Expected Expenses
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(=revenue–expenses)
  1. (Organizer) is applying to organize a Third Party Fundraising Event (event) to benefit the Children's Health Foundation (CHF.) The CHF does not take an active role in planning or organizing this Event.
  2. Only fundraisers consistent with the vision and mission of the CHF will be approved. The CHF will not approve events that:
    a. Employ a professional fundraiser, telemarketing firm and/or have any agreement to raise funds on a commission, bonus, or percentage basis (except for cause-marketing with corporate partners) b. Promote a political party, candidate, or appearing to endorse a political activity c. Solicit funds door-to-door, through telemarketing, or through internet methods.
  3. The Organizer agrees to submit all copy for advertisements and other event-related promotional materials to the CHF and to obtain the CHF’s written permission before their production and distribution. The CHF expressly reserves the right to final approval on anything that uses the CHF’s name and/or logo.
  4. To use the CHF’s name and/or logo, at least 50% of the Event’s proceeds must be donated to the CHF.
  5. In all materials, the specifics of the donation must be clearly stated, either by the percentage (eg. 50% of the ticket price) or specific dollar amounts (eg. $5 from each ticket sold.)
  6. As people may support your event because they believe they are supporting the CHF, we will also ask for a guaranteed amount to be donated to the CHF before we will give final approval on your event. Depending on what you are proposing, this amount may vary.
  7. The Organizer agrees to handle all monetary transactions for the event and will present the proceeds to the CHF within 60 days along with detailed accounting. The Organizer acknowledges the CHF adheres to the receipting policies of the Canada Customs and Revenue Agency. Please note that not all funds raised qualify for a tax receipt.
  8. The Organizer agrees to underwrite all costs of the event and/or to secure such underwriting. The CHF is not responsible for any financial losses. The Organizer agrees to receive advance written approval from CHF before requesting any donations/sponsorships (cash or in-kind) from any organization or individual.
  9. The CHF accepts no legal responsibility for the event and cannot be held liable for any risk or injury, or other damages in conjunction with the event. The Organizer must obtain all necessary permits, licenses, and insurance relating to the event and will provide CHF with copies of the above at least 2 weeks before the event start date.
  10. The Organizer will arrange staff/volunteers to organize and run the fundraiser. This is an opportunity for you and your group to raise funds in support of children and youth facing health challenges on Vancouver Island and the Gulf Islands.
  11. The Organizer agrees to use its own mailing list and/or contacts. The CHF will not actively sell tickets to the event and/or purchase tickets for attendance by CHF representatives. The Organizer is asked to give the CHF two complimentary tickets for use by the CHF staff and/or board.
  12. Approval of the Organizer’s application is only valid for the event detailed in the proposal. Events held in subsequent years and/or are of a different format must also be submitted for approval.

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